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DC HIE Registration Application

DC HIE Registration Application

The Department of Health Care Finance (DHCF) seeks applicants to become District Registered HIE Entities. District Registered HIE Entities attest to meeting certain privacy, security and access requirements in the HIE Rule.

Benefits of attaining a District Registered HIE Entity status:

  • Acknowledgement that the HIE meets all privacy and security best practices identified by DHCF in the HIE Rule
  • Opportunities to engage in discussions with other registered and designated HIE entities that make up the DC HIE

Ready to apply for a District Registered HIE Entity status? Please follow the instructions below:

  1. Before you begin, read the HIE Rule in its entirety, including the Guidance on Applying to be a District Registered HIE Entity.
  2. Review the information below and assess if your HIE entity meets the eligibility requirements for District Registered HIE Entity status.
  3. For questions on the application process, please email [email protected].

 

ELIGIBILITY:

  • Meet the definition of a HIE entity as described in the HIE Rule and provided below.

HIE entity – an entity that creates or maintains an infrastructure that provides organizational and technical capabilities in a system to enable the secure, electronic exchange of health information among participating organization not under common ownership.

  • The HIE entity or its managing business organization, is a business organization established under District or applicable state laws.

APPLICATION TIMEFRAME

The DC HIE Registration Application is accepted on a rolling basis.

HOW TO APPLY
Step 1: Read Guidance on Applying to be a District Registered HIE Entity
Step 2: Complete, sign, and save the required DC HIE Registration Form (fillable PDF)
Step 3: Attach and label the following separate required documents to one e-mail (all in PDF format):
  • Completed and signed DC HIE Registration Form
  • A.1: Organizational and operational information
  • A.2: General business liability insurance and cyber liability insurance
  • A.3: Third-party privacy and security audit report or letter
  • A.4: Third-party financial audit report or letter
  • A.5: Policy for reasonable notice to cease operations
  • A.6: User access control policy
  • A.7: Processes and policies in response to breaches
  • A.8: Incident response plan
  • A.9: Policy for performance of periodic, random audits
  • A.10: Consumer education policy
  • A.11: Consumer opt-out form
  • A.12: Notice of privacy practice
  • A.13: Participation agreement
Step 4: Name the subject line of the e-mail – DC HIE Registration Application
Step 5: Submit e-mail to [email protected]
Step 6: Receive confirmation from DHCF.

* Please add the e-mail address to your safe senders list

HOW TO APPLY FOR RENEWAL

To maintain their Registered HIE Entity status, District Registered HIE Entities are required to submit the renewal application 60 days prior to the expiration of their current registration term.

If the current District Registered HIE Entity is applying for renewal, the applicant is required complete the following steps:

Step 1: Read the Guidance for Applying for Renewal as a District Registered HIE Entity.
Step 2: Complete, sign, and save the required DC HIE Registration Renewal Application Form.
Step 3: Prepare and attach the following required documents as separate PDFs in one email (clearly labeled):
  • Completed and signed DC HIE Registration Renewal Application Form
  • A.1: Organizational and operational information
  • A.2: General business liability insurance and cyber liability insurance
  • A.3: Third-party privacy and security audit report or letter
  • A.4: Third-party financial audit report or letter
  • A.5: Policy for reasonable notice to cease operations
  • A.6: User access control policy
  • A.7: Processes and policies in response to breaches
  • A.8: Incident response plan
  • A.9: Policy for performance of periodic, random audits
  • A.10: Consumer education policy
  • A.11: Consumer opt-out form
  • A.12: Notice of privacy practice
  • A.13: Participation agreement
Step 4: In the subject line of your email, write: DC HIE Registration Renewal Application.
Step 5: Submit your application by email to [email protected].*
Step 6: Receive confirmation of receipt from DHCF.
Attachment(s): 
PDF icon Guidance for Applying for Renewal as a District Registered HIE Entity
PDF icon DC HIE Registration Renewal Form
PDF icon DC HIE Registration Form Final

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